Popular Chivalry Flyer Requirements
The following links are Word documents (.DOC) that you are welcome to use to create your event flyers. You are NOT required to use them; however, they have been laid out with all required info in an easily-readable format at the exact size needed for the newsletter, so you may find them helpful. Either can be used; the first has a large image while the second has no images. Instructions are on the second page in each document. These will work best in MS Word but can also be opened in OpenOffice or LibreOffice, with some adjusting necessary.
ALL FLYERS MUST CONTAIN:
- Name of the event
- Name of the sponsoring group
- Date of event
- Name, email address and phone number of the event steward and reservations person (legal & SCA)
- If there is a fee, flyers must include: "Make checks payable to: SCA, Inc/group name" (Please note that Tennessee groups must instead include: "Make checks payable to: SCA-TN, Inc/group name" )
- Location of site including: site name, physical street address, city, state and zip
- Directions to the site
- Time the event opens and closes
- Prices including weekend, daytrip, child, and off-board fees
All local events must have a $5 fee for non-members, if there is a fee to attend the event. If there is a discounted fee for minors, then nonmember minors do not pay the $5 non-member fee. Please word your flyers so that this is understood.
Any flyers that do not have all necessary items will be returned so that corrections may be made.
DESIGN SIZESHalf page: 7.5" wide by 4.5" high
Full Page: 7.5" wide by 9.25" high
FREQUENCYKingdom Level Events will have two full-page flyers, the month before and the month of the event. Local events will have one half-page flyer published the month of the event, or the month before if the event falls within the first 10 days of the month. Local stewards are encouraged to send in flyers the month before their event; if space allows, flyers will be published based on order of receipt.
ART & CREATIVE WORKSAll art submitted with flyers must have permission to publish. This information should be included in the email accompanying your flyer. All original creative works, including cover or filler art, writing or photos must be accompanied by the correct release form. Flyers containing art obtained from public domain sources must submit source of art.
Use WHITE BACKGROUNDS and LINE DRAWING images for flyers. Grayscale or color images and dark backgrounds do not work well and may make your flyer unreadable. Do not use fonts smaller than 8 point. 9 point or larger is preferred. Chose fonts wisely. Some ornate fonts are VERY hard to read when reproduced.